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Job Vacancy – Administrative Assistant Needed – Apply Now

Place Overview: Duties and tasks embody offering administrative help to the Director of Operations, Applications andZip Excursions. Helps managers and staff via a wide range of duties associated to group and communication. Liable for confidential and time delicate materials.

Aware of a wide range of the corporate’s ideas, practices and procedures. Capability to successfully talk through cellphone and electronic mail guaranteeing that each one Administrative Assistant duties are accomplished precisely and delivered with top quality and in a well timed method.

Duties and Tasks:
Reply the workplace telephones and distribute calls accordingly.
Talk with Purchasers for annual inspections, request Inspection Info Kinds, and checking IIFs for completion.
Seek the advice of with the Administrators for scheduling of Inspections and Upkeep.
Observe up with Administrators for Inspection Experiences and Proposals to be accomplished in a well timed method.
Replace Shopper Inspections & Upkeep spreadsheets and Shopper Databases to make sure correct and present data is listed.
Seek the advice of with Coaching Admin and talk with shoppers concerning Trainings and scheduling. Replace Coaching spreadsheet accordingly.
E mail all paperwork to Purchasers from Admin Group folders positioned on SharePoint.
Add all paperwork to particular Shopper folder in SharePoint and take away from Admin Group folders.
Observe up with Purchasers for signed contracts and guarantee deposits are paid earlier than work is scheduled.
Help HR with workplace staff and paperwork.
Accumulate yearly totals for ACCT inspection/builder days for Inspection and Upkeep Spreadsheets.
Create Shopper folders when relevant on-site and in SharePoint.
Order workplace provides and preserve monitor of workplace bills and gear.
Obtain packages and choose up mail from submit workplace.
Some other duties as assigned.

Observe Contracting Course of for Companion Programs & Program Workflow Course of.
Present quotes for Applications and Journey Bills upon Shopper’s request in conjuction with the Program M
Work with Program Supervisor with creating contracts, ship to Shopper for signature, replace Program Schedule spreadsheet accordingly.
E mail all paperwork to Purchasers and add to SharePoint Applications Shopper folder.
E mail contract to the Bookkeeper for deposit and invoicing upon completion when relevant.
Talk with Program Supervisor for consumer schedule.
Talk with Trainers for bills upon completion of packages.
Monitor spreadsheet for Shopper funds and follow-up accordingly.
Some other duties as assigned.

Zip Excursions
Present Buyer Service together with however not restricted to registrations, scheduling, inquiries and gathering consumer data.
Help with Advertising of Zip Excursions.
Some other duties as assigned.

Minimal Required Training and Expertise:
Excessive College Diploma or equal
Administrative and/or Buyer Service expertise
Glorious time administration abilities, capability to multi-task and prioritize work
Consideration to element and downside fixing abilities
Glorious written and verbal communication abilities
Robust organizational and planning abilities
Proficient in MS Workplace Suite
Understanding of Knowledge Entry Programs
Proficiency in Social Media for Advertising Functions

Abilities & Talents:
Reporting Abilities
Administrative Writing Abilities
Microsoft Workplace Abilities
Downside Fixing
Communication Abilities
Workplace Administration Procedures
Typing Abilities
Consideration to Element
Multi-line Telephone Abilities
Discretion and Judgment
Capability to carry 50lbs

Most well-liked Training and Expertise:
Data of Apple Working Programs
Associated post-secondary schooling
Facilitation / Zip Tour Expertise

Job Title – Administrative Assistant
Company – Signature Research Inc
Location – Tukwila, WA
Source – Glassdoor

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